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Coursework & Exams

Coursework

Postgraduate Dissertations and Projects

Exams

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Coursework

Coursework Submission

This section covers all details regarding the submission of coursework including deadlines, the process and frequently asked questions.

Deadlines

Academic faculties are responsible for confirming deadlines at the beginning of each academic year or semester. Coursework deadlines for each component of your modules can be viewed via Evision. If you believe your deadline is incorrect please see your tutor and ask them to liaise with Assessment & Conferment in the Academic Registry.

Coursework should be submitted to your Undergraduate/Postgraduate Office and the standard deadline for submitting your work is 3pm. Submission dates for your work can be accessed via Evision or the relevant Module Handbook.

Please note that the University does not accept late work. If you have exceptional reasons which prevent you from submitting your work please refer to the Exceptional Coursework Extension or the Mitigating Circumstances process.

If you have an assessment opportunity in a module that is not currently running (not being taught), then the following generic deadlines apply:

Generic coursework submission date in Autumn Semester where module not running
15 January 2014
Generic coursework submission date in Spring Semester where module not running
14 May 2014
Generic coursework submission date in summer reassessment period where module not running
30 July 2014

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Submitting your Coursework

Unless otherwise specified all coursework must be submitted to an Undergraduate/Postgraduate Office with a securely attached barcoded coursework coversheet. Different arrangements will apply if your work is required to be submitted via WebLearn.

You may submit your work over the counter of your Undergraduate/Postgraduate Office during opening hours or via the after-hours drop-box facilities. The locations of the office are available by Clicking Here and opening times of the offices and drop-boxes are available by Clicking Here.

It is possible to submit via post or courier, but we strongly advise that it is sent recorded/registered delivery and well in advance of the deadline. For your coursework to be recorded on time it must arrive at the University on or before the deadline date and time. You cannot submit your coursework by email or fax. Please do not leave submitting your coursework until the last minute. The Undergraduate/Postgraduate Office and drop-box facility close promptly at the advertised times.

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Printing your Coversheet

To generate and print an individual barcoded coursework coversheet click the ‘Generate Coversheet’ link accessed via the ‘Statement of Coursework to be Submitted’ page on Evision (Click here for more information). This page will display your study details, your coursework submissions due and, if appropriate, any coursework submissions due for outstanding re-assessments. You can also view details of your previous coursework submissions, and a list of modules you are registered for.

The coversheet will then open as a new document on your computer and can be sent to a printer in the usual way or simply closed if you do not need to print your coversheet at the time.

There is also a button to use if your item of assessment does not appear on screen which will generate a coursework coversheet for a module you are not registered for, or is otherwise missing from your list of coursework to be submitted. If you ever need to use this feature you will be prompted to type in the details of the coursework you wish to submit. Coursework coversheets generated in this way will not incorporate a barcode. However, the Undergraduate/Postgraduate Office will still receive and log your coursework after submission, but you will still need to formally register for the module with them. A mark will not be released to you until you have formally registered for the module. It is important that you have registered for all modules you are taking by the end of week 2 of the period of your enrolment; only exceptional requests to substitute modules will be considered after this point.

Coursework coversheet(s) consist of 2 pages:

  • Page 1 contains your instructions and the unique barcode that identifies your coursework.
  • Page 2 is the feedback sheet. This will be completed and returned to you once your coursework has been marked.

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Receipts

The coversheet barcode is electronically scanned by your Undergraduate/Postgraduate Office on submission of coursework. Modular information is then directly recorded on to your Student Record. An immediate electronic receipt, confirming submission, will be sent to your student University email address (if you wish the receipt to go to an address other than your University email, please use the University’s email forwarding facility). Receipts for work submitted via the drop-box are dependent on the coversheet being attached and filled in correctly.

Submissions will also be available to view immediately within Evision via the ‘Record of My Coursework Submissions’ page.

It is important that you retain both your submission receipt (this is an electronic receipt sent to your University email address and also available to view on your Evision account) and a copy of the coursework until the results are published on Evision.

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Frequently Asked Questions

When will my coursework coversheets be available for printing from Evision?

Normally, coursework coversheets will be available for printing from around the fourth week of the semester or academic year for year-long modules. However, if there is coursework you are required to submit before week 4 this will be listed in Evision in good time to allow a coursework coversheet to be generated, and before the coversheets for your remaining coursework are available via Evision.

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Will I still receive a receipt when I hand-in my coursework at Undergraduate/Postgraduate Office?

Yes, an email receipt will be generated and sent to your University email address when the coversheet barcode has been scanned at the Undergraduate/Postgraduate Office. You will also be able to log on to Evision and view the submission status of your coursework using the Evision page ‘Record of My Coursework Submissions’. If you would like your email receipt to go to an email address other than your University email address, the University’s email forwarding facility should be used.

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What if my coursework is a group assignment?

If the coursework is a group assignment a single member of the group - normally the ‘Group Secretary’ - should print the relevant coursework coversheet from Evision and write the Student ID numbers for all group members in the relevant section on page 1 of the coversheet. Your Undergraduate/Postgraduate Office will ensure that the work is logged as submitted for all students listed on this section of the form.

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Can my coursework still be submitted using the Undergraduate/Postgraduate drop-boxes?

Yes, coursework can still be submitted outside normal Undergraduate/Postgraduate Office hours using the drop-box facility. Coursework submitted via the drop-box will be scanned and logged within 3 working days. An email receipt will be sent to you when the coursework coversheet has been scanned.

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What if my coursework is an artefact?

If your coursework is an artefact, for example a piece of artwork, it is to be submitted to the academic faculty rather than at an Undergraduate/Postgraduate Office. A coursework coversheet should still be printed from Evision and handed-in to your academic faculty. Your academic faculty will pass the coversheet to your Undergraduate/Postgraduate Office where your submission of coursework will be logged on the student record system.

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What if I am unable to print a coversheet because of printing or other IT problems?

When problems occur with University's IT systems these are normally rectified fairly quickly and hopefully any problems preventing you from printing a coversheet will be remedied in time for your submission. You should check regularly to see if the problem has been rectified and print your coursework coversheet when you are able. However, if your coursework submission deadline is imminent and you are still not able to print a coversheet, you should take your coursework directly to the Undergraduate/Postgraduate Office without a printed coversheet. In exceptional circumstances such as IT failure, the Undergraduate/Postgraduate Office staff will be able to provide you with an alternative/replacement coversheet for you to attach to your coursework.

Generally, and in order to minimise problems of this nature, you are advised to print your coursework coversheet and submit your coursework in good time before the deadline.

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What happens if my Evision access has been suspended?

Sometimes Evision access can be suspended if, for example, you are in debt to the University. If this is the case students will still, in most cases, be eligible to submit coursework. In such cases you should contact you Undergraduate/Postgraduate Office for advice.

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Coursework Tasks (Summer Reassessment) Reassessments are optional for students who have passed the module overall

Deadlines

The deadline for ALL coursework reassessment tasks is 3pm Thursday on 31 July 2014.

Work should be submitted to your Undergraduate/Postgraduate Office by this deadline. Please Click Here for the current opening hours.

Please note a component passed after reassessment will be capped at the bare pass mark (40% for undergraduate modules and 50% postgraduate modules).

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Submission

Where students have a coursework reassessment opportunity in the summer reassessment period, in the great majority of cases the requirement will be to rework and improve the original submission. Most students will therefore already be familiar with the task. Students who need to check the task should find this via WebLearn, and in many cases it will also be detailed in the Module Booklet.

However, there are cases where a reassessment coursework task is set to replace the original task - such as groupwork or a presentation (the change in type of assessment is normally detailed in the Module Booklet.) In such cases the coursework task will be published at the Reassessment Coursework Tasks web page in due course. For 2013/14 tasks will be published on 2 July 2014.

If your original assessment task was coursework, then your reassessment will also be coursework. However, please note that time-constrained assessments – In Class Tests – are normally considered as exams in the reassessment period, and therefore please check ExamTrack for details.

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Exams

Exam Timetable and Guidance

To check the dates and times of examinations and where they will be held, please refer to ExamTrack. Please check promptly once the unroomed timetable has been published, so as to plan your revision and to ascertain whether you have any exams which clash. Please check the exam timetable regularly as it may be necessary to relocate/reschedule exams. Exams will not always be held at the building or site at which the module is taught, and are not scheduled to be on the same day of the week as teaching. At the ExamTrack home page you will find a link to a document ‘Exams – Guidance for students’ which contains advice and information all students need to know before attending any exam.

 

Period Timetable published
(unroomed)
Timetable published
(roomed)
Exam period
Autumn Semester
Undergraduate


9 December 2013


19 December 2013
20 January 2014 -
24 January 2014
Autumn Semester
Postgraduate
13 January 2014 -
24 January 2014
Spring Semester
Undergraduate


11 April 2014


2 May 2014
12 May 2014 -
30 May 2014
Spring Semester
Postgraduate
12 May 2014 -
23 May 2014
Summer Reassessment
ALL LEVELS

26 June 2014

10 July 2014
21 July 2014 -
5 August 2014

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Seen Exam Papers & Case Studies

Seen examination papers, together with case studies to be considered in advance of the exams, are published on the website. For 2013/14 they will be published on:

Autumn Semester: 12 December 2013
Spring Semester: 17 April 2014
Summer Reassessment period: 2 July 2014

They may be viewed and printed from the Seen Exam Papers web page from the day of publication.

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Exam Clashes

Students who have two examinations scheduled on the same morning, afternoon or evening (or who have an hour or less between successive exams on different campuses) should apply for clash exam arrangements. You will need to take both exams on the specified day but in a separate location from the main scheduled exam. A student with exam clashes will not be permitted to leave the clash room between the two exams.

It is a student's responsibility to notify the University of examination clashes as soon as possible after the publication of the exam timetable. For 2013/14 the deadlines are:

Autumn Semester: 6 January 2014
Spring Semester: 6 May 2014
Summer Reassessment period: 14 July 2014

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Clash Definition

Students who have two examinations scheduled on the same morning, afternoon or evening will need to take both exams on the same day in a separate location. Note that exams taking place on the same date but at different times (morning, afternoon or evening) are not classed as clashes and should be taken as normal. Clash arrangements will only be made for students who have two or more exams on the same date at the same time. (Exceptionally, if there is a need to travel between campuses between a morning exam and an afternoon exam, or between an afternoon and an evening exam, and the time between the exams is an hour or less, a student may request clash arrangements.)

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What to do if you have an exam clash

It is your responsibility to check the main published exam timetable on ExamTrack as soon as this is published, to identify any clash of exams, and to advise the Assessment & Conferment Office as soon as possible and no later than the Monday before the start of the examination period, in one of the following ways:

By Email clash@londonmet.ac.uk with the completed notification of clash form as an attachment

Please enter "Clash" then your name in the subject line of your email
In Person Directly to your Undergraduate/Postgraduate Office, please download the Notification of clash form and complete by hand
Notification of Clash Form
Notification of Clash Form

If you have submitted a form you will be notified of your arrangements in one of two ways:

1. by email (as long as a legible email address has been provided on the form). Please note that arrangements are made in the order that forms are received. Students will not be contacted by phone unless it becomes necessary to change arrangements already communicated.

2. where no email has been provided or it's illegible - the clash timetable will be published on this web page.

Please note

  • Exams cannot be changed to alternative dates.
  • Students will not be able to leave the examination room except under the supervision of an invigilator and students are therefore advised to bring food and drink with them on the day of their exams.
  • Any student leaving the clash room without supervision cannot be readmitted.
Contact points for making specific clash examination arrangements
Email clash@londonmet.ac.uk
In Person Undergraduate/Postgraduate Office

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Clash Exam Timetable

Clash Exam Timetable
Clash Exam Timetable WC 20th January 2014

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Special Exam Arrangements

Students who require special examination arrangements should, if they have not already done so, contact Student Services' Disabilities and Dyslexia Service in order that an Internal Needs Assessment Report can be made.

In addition, prior to each exam period, students who wish to sit one, or more, of their exams under Special Arrangements MUST inform the University of the particular exams they intend to sit, by completing and submitting an M1 form.

Forms should be submitted as early as possible. For 2013/14 the deadlines are:

Autumn Semester: 12 December 2013
Spring Semester: 24 April 2014
Summer Reassessment: 1 July 2014

Special examinations will be held on the same dates as main location exams - see Exam Track for details, and are usually scheduled at Holloway Road.

If you have not yet had a formal needs assessment agreed by the Disabilities and Dyslexia Service, click here for more information.

You must apply for Special Examination Arrangements prior to each examination period, notes explaining the process and deadlines are included within the form, the form should be submitted in one of the following ways:

By Email specialexam@londonmet.ac.uk with the completed Special Examination Arrangements as an attachment.

Please enter "Special Examination Arrangements" then your name in the subject line of your email
In Person Directly to your Undergraduate/Postgraduate Office, please download the Notification of clash form and complete by hand
Special Examination Arrangements Form
  Request for Special Exam Arrangements

When requests have been processed, students may find the details of the individual arrangements made for them in one of the attachments below

Special Exam Arrangements Timetable
Special Exam Arrangements Timetable
Special Exam Arrangements Timetable

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Taking Examinations Overseas

You should sit your exams at the scheduled University locations. However if you feel that you need to be abroad at the time of one or more of your exams, you may apply to sit your exam(s) abroad at approved locations. If your request is authorised, Assessment and Conferment Office staff will assist in planning and administering the practical arrangements. Note that each exam must take place at the same time as the scheduled UK exam, and all of the University's Academic Regulations apply as they would when sitting an exam in the UK.

Subject to University approval and the payment of an administration fee, it may be possible to take University examinations abroad in approved locations. Students have to obtain written confirmation from an appropriate institution that they may sit the exam in invigilated conditions in accordance with the University's regulations.

You need to submit your request using the Overseas Examination form as early as possible, normally immediately after the unroomed timetable is first published. As part of the request you will need to obtain written confirmation from an appropriate institution that they may sit the exam in invigilated conditions in accordance with the University's regulations.

Deadlines for 2013/14 are:

Autumn Semester: 12 December 2013
Spring Semester: 23 April 2014
Summer Reassessment: 2 July 2014

You should be aware that it is not always possible to make the overseas exam arrangements you have requested. When it is not possible to make these arrangements, you will be expected to sit the exam at London Metropolitan University, or to submit a claim for mitigating circumstances to cover your non attendance.

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How to apply and further details

You need to apply in one of the following ways:

By Email overseasexam@londonmet.ac.uk with the completed request form as an attachment

Please enter "Overseas Exams" then your name in the subject line of your email
In Person Directly to your Undergraduate/Postgraduate Office, please download the Request to take examinations abroad form and complete by hand
Request to take examinations abroad form
Request to take Examinations Overseas

Assessment and Conferment Office staff will advise whether the request is authorised and administer approved requests.

You will need to identify and contact a suitable institution abroad, normally either a British Council or a University or College of Higher Education, and to ascertain whether they are willing to act as an exam centre for you. This will include providing a suitable room, furniture and continuous invigilation. You should do this at the earliest possible opportunity. Written confirmation, normally by email, will be required from the institution. You will need to pay directly to the institution all the fees and expenses charged by the institution, so you should ask the institution about these prior to making any provisional arrangements. The University is unable to approve any request until it has liaised with and received adequate assurances from the overseas institution.

Please note - you need to pay to London Metropolitan University a standard administrative charge. This covers liaison with the institution about detailed arrangements, including confirming how the institution will satisfy the requirements of the University's Academic Regulations, expenses such as despatch of exam papers and associated materials, and receipt and processing of completed scripts sent back from the institution.

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Charges and payment

Charges vary according to the number of examinations taken at a single overseas institution (exam centre) in any one exam period, and are currently as follows: 1 exam: £100, 2 exams: £175, 3 or more exams: £225.

If you need to take exams at more than one overseas centre during a single exam period, each centre is chargeable separately but at rates £30 below those above. If you need to cancel arrangements requested, a reduced fee (normally between 25% and 75% of the standard fee) will be chargeable, based on the amount of work already carried out and expenses already incurred.

The Assessment and Conferment Office will confirm the charge applicable in your case. Payment can be made via the eShop. It is important however not to make payment until you are requested to do so.

Note that exam papers will only be despatched to the overseas centre once the Assessment and Conferment Office has confirmation that full payment has been received.

Additional Contact
British Council
+44 (020) 7930 8466
Overseas HE Institutions
Should be traceable by internet search

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Use of bilingual dictionaries in exams

Use of a bilingual paper dictionary in examinations is permitted (except if specifically excluded in the exam question paper rubric) when a student has a genuine need, provided the dictionary is suitable, appropriate approval is obtained in advance, and necessary checking is carried out and recorded at the start of each exam.

Prior to each exam period you will need to print a copy of the form available below, complete section 4, and then for each exam complete part 1 of section 5 and ask the relevant module tutor to confirm the need for the dictionary by completing part 2 of section 5. You will need to ensure that you seek the necessary confirmation(s) in good time, prior to each exam period.

At each exam, you must present the form and dictionary to an invigilator before the exam starts, for checking and confirmation that the dictionary is suitable (does not contain information other than translation), that there are no annotations other than your name and contact details, and that no material has been inserted. The invigilator should sign at part 3 of section 5. (If there are annotations or enclosures of any kind, the dictionary cannot be used.)

Full guidance is provided on the form, which should preferably be printed double-sided, and all pages including the guidance should be stapled together.

Use of bilingual dictionary in examinations
Use of bilingual dictionary in examinations

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Access to Past Exam Papers

To view a selection of past exam papers please Click Here. This service is available only to students and staff of London Metropolitan University.

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Please Note:
Please revisit these pages regularly to ensure you have the latest information. Dates and other information may occasionally require revision.
 


 
 
  Page last updated : : 05 Mar 2014