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Interlibrary Loans

From 1st September 2013

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The Interlibrary Loans Service
  • The Interlibrary loans service gives you access to books and journal articles that are not in our collections. If the material requested is on a reading list, or has been given as a reference to your class, please see your Academic Liaison Librarian or speak to staff at the Information Desk, so that we can try to obtain it for our stock.

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Who can request Interlibrary loans?

Current students and staff of London Metropolitan University who:
  • Are registered with the libraries

  • Do not have large outstanding charges

Students and Staff at partner institutions, Alumni and external users can request Interlibrary Loan articles (but not books).

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How much does it cost?

Interlibrary loans incur the following charges, which must be paid by all users:

  • £10 for a journal article or book chapter
  • £16 for a loan (books or journal issues)
  • £5 per renewal of a loan

  • Payment should not be made until your request has been processed. ILL staff will contact you when your interlibrary loan is ready for collection, at which point payment can be made online via E-Shop or with cash at the Information Desk of your home library.
  • There is a minimum charge of £1.00 per item per day for the late return of books and theses. If an item is not returned within 5 days of the due date, you may be subject to a British Library invoice for a minimum of £150.

Once a request has been submitted on your behalf we are unable to cancel it. When it arrives you will be charged for the request irrespective of whether you collect the item or not. We cannot guarantee that material you request will arrive by a particular date.

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Are there any restrictions?

You should not normally apply for an Interlibrary loan if:

  • You are an undergraduate student and the item is a student project, patent or standard.

  • You have previously requested the same item.

All requests are checked and approved before being submitted to the British Library.

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How many Interlibrary loan requests can I make?

There are no restrictions on the number of interlibrary loan requests that you can make.

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How do I order items?

Access the online library catalogue and check that the item you want is not available in this University. If it is not listed, then:

  • Click on the Interlibrary loans option.

  • Click on one of the following:
    Book Request, Journal Request

  • Complete the online form, filling in as much of the requested information as possible.

  • Enter your university network account username and password.

  • Click on Submit request.

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How long will it take?
Articles and book chapters will usually arrive within one week. Books may take longer.
We cannot guarantee that material you request will arrive by a particular date.

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Can I cancel my request?

Once a request has been submitted on your behalf we are unable to cancel it. When it arrives you will be charged for the request irrespective of whether you collect the item or not. We cannot guarantee that material you request will arrive by a particular date.

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How do I know when my request has arrived?
When your request is ready for collection we will inform you by email. It is important for you to keep checking your email account whilst using the Interlibrary loans service as we may need further information regarding your request.

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How long can I keep Interlibrary loans?
  • You can keep photocopies and microfiches which have been supplied for retention. Other items are normally issued to you for five weeks. If you would like to renew please contact the Interlibrary loan staff for your site before the date it is due back. There is a £5 charge for renewal.

  • If you fail to return or renew an item on time you will be charged £1.00 per item per day for late return. If an item is not returned within 5 days of the due date, you may be subject to a British Library invoice for a minimum of £150.

  • Any item recalled by the lending library whilst you have it on loan MUST be returned immediately, regardless of the due date. The British Library charges the library a minimum of £150.00 (often considerably more) if items are not returned when requested. These charges will be added to your library record and must be paid by all users.

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How do I request theses?
British theses are now available through a new online ordering system (EThOS) operated by the British Library. It is a digital service - paper and microfilm copies are no longer supplied. You have to request the thesis yourself.

To request a thesis go to http://ethos.bl.uk/ and follow the links.

If the thesis has already been digitised you will be able to download it straight away. You will be given a password to use, which records your use of the thesis for copyright reasons.

If the thesis has not been requested before you will have to wait up to ten days while a digital copy is made so that you can access it online.

Occasionally you may be told that you will have to pay to access a thesis. In this case contact your Academic Liaison Librarian to see if the University is able to pay for this.

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  Page last updated : : 23 Aug 2013